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Thank you for choosing HMV and FOPP. We value your trust and are committed to protecting your privacy. This Privacy Notice applies to your interactions with us, including through our apps, both online at hmv.com and fopp.com, in-store at our HMV and FOPP stores in the United Kingdom, and via any other means of communication you use to interact with us. Please read this Privacy Notice carefully.
We are committed to protecting your personal information and keeping it secure. This Privacy Notice explains how we, along with our affiliates, collect, protect, and use the information you provide. It also details how this information helps us enhance our products and services, both online and in-store, for all our customers.
The personal information you provide, along with data from your interactions with our websites, helps us better understand our customers. This includes your preferences both as a group and individually. With this knowledge, we can recommend products and services that suit your needs.
This Privacy Notice uses clear and concise language to explain how we collect and use your personal information. We avoid using technical jargon whenever possible.
The HMV Shop, HMV, and FOPP in the United Kingdom are trading names of Sunrise Records and Entertainment Limited.
Sunrise Records and Entertainment Limited, whose registered address is at Mermaid House, Puddle Dock, Blackfriars, London, EC4V 3DB, United Kingdom, is the data controller responsible for the processing of your personal information.
We are committed to collecting, storing and processing your personal information in compliance with the General Data Protection Regulation (GDPR) 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2015 (as amended), and any other applicable data protection laws. The information we collect may include, but is not limited to:
Additionally, we may receive information about you from third parties who are legally authorised to disclose that information (e.g., such as from local loss prevention retail schemes).
We only process your data when we have a legal reason to do so. This includes:
We process your personal data for a variety of reasons, depending on how you interact with us, including:
Performance of a contract with you.
You have given consent.
Necessary for our legitimate interest.
We will only use your data for marketing communication purposes if you have explicitly given consent, such as by ticking a box during account registration, opting in through your account settings, or subscribing to our mailing lists. With your consent, we may contact you with offers and information about our products and services.
You can provide or withdraw your consent by:
If you wish to opt-out of marketing communications, please follow the instructions provided in our communications or Contact Us directly.
For enhanced security and safety, we use Closed-Circuit Television (CCTV) and body-worn cameras in selected stores. These measures are in place to protect our customers, employees, and property.
Purpose of CCTV and Body-Worn Cameras:
Data Collection:
Data Storage and Access:
The addition of the specific information requirements (date, time, store, and identifying information such as a recent photograph) will help streamline the process of fulfilling requests and ensure that the correct footage is retrieved. We may not be able to identify you or locate the relevant footage if information is not sufficient.
We occasionally collaborate with individuals to host live performances in our stores, typically called hmvlive&local and fopplive&local events. If you express interest in performing at one of our stores, staff in our stores may collect certain personal information from you to assess your suitability for an event. You can also submit your personal information through an online form on hmv.com.
Full details of our hmvlive&local and fopplive&local initiative, which includes the Terms and Conditions for any artist or performer who appears at an event see HERE.
Purpose of Collecting Personal Details:
Data Collection and Use:
Occasionally, we host events in our stores, such as live music performances, listening parties, themed dress-up events, and more. While these events are primarily attended by those who are aware of them and some of them are ticketed events, there may also be individuals who are present in the store incidentally, and not directly participating. During these events, photos and videos may be taken, which could include images of these individuals at the event and in the background. When there is an event in any of our stores, this is clearly signposted at the entrance(s) to the store.
Purpose of Photography and Video Recording:
Data Collection and Use:
Consent and Your Rights:
We ask that members of the public seek permission before taking photographs or recording videos in our stores. However, we acknowledge that this does not always occur, and we have no control over how or where these images may be shared or posted. Please note that such images may be taken at any time, not solely during events.
We actively engage with both customers and potential customers to promote our products and events through various social media platforms, including but not limited to; Facebook, Instagram, X, TikTok, Discord, LinkedIn. This section explains how we manage personal data in connection with our social media activities.
Purpose of Data Collection and Use:
Data Collection and Use:
Data Sharing:
Your Rights and Choices:
When local artists (generally but not exclusively, singers and bands) request we sell their products in our stores, we need to collect their personal details to review the opportunity and facilitate the stocking of their goods and to manage our business relationship.
For details of our Local Artist initiative see HERE.
Purpose of Collecting Personal Details or local arrtists and/or their representatives:
Data Collection and Use:
Data Storage and Access:
WorldPay: For all financial transactions at Fopp and HMV stores, and hmv.com, we use WorldPay (UK) Limited as our payment services provider. We share your information with WorldPay only as necessary to process your payments, handle refunds, and address any related complaints or queries.
WorldPay Privacy Centre
PayPal: WorldPay also handles payments made by PayPal.
PayPal Privacy Statement
Klarna: To offer you Klarna’s payment options, we will pass to Klarna certain aspects of your personal information, such as contact and order details for Klarna to assess whether you qualify for their payment options and to tailor the payment options for you. General information on Klarna you can find HERE. Your personal data is handled in accordance with applicable data protection law and in accordance with the information in Klarna’s Privacy Notice.
Klarna Privacy Notice
Your data will be retained by the relevant payment provider in accordance with their data retention policies.
We share your information in the following circumstances:
We will use your information solely as described in this Privacy Notice. We will not sell, rent, or disclose your information to others for marketing purposes without your explicit consent.
We may also disclose your information:
We will retain your personal information only as long as necessary to fulfil the purposes for which it was collected. This includes, for example, to comply with legal obligations. If the law requires or permits us to retain your information for longer periods, we will do so accordingly.
Our websites use cookies and other tracking technologies to collect information about your online preference. Cookies are small pieces of information sent by a web server to a web browser which allows the server to uniquely identify the browser on each page. Please refer to How we use cookies to manage and learn more about how we use cookie data.
In addition to cookies, we use your IP address and User Agent (which is a string of text sent by your web browser or application to our website during interactions), to collect non-personal information about your activity on hmv.com. When you visit hmv.com, your IP address and User Agent are assigned a random ID using SHA256 encryption. Once this encryption process is complete, the raw IP address and User Agent data are deleted. This tracking method ensures no personally identifiable information is captured and does not rely on cookies.
We implement stringent technical and organisational security measures to protect the personal information you provide. These measures are designed to prevent loss, unauthorised access, or unlawful processing of your data. Your information is kept confidential and stored on a secure, password-protected server that is shielded by a firewall. Despite our best efforts to secure your data, please note that we cannot guarantee the absolute security of information transmitted over the internet.
We (or our affiliates acting on our behalf) may store or process your information within the European Economic Area (EEA), in compliance with the General Data Protection Regulation (GDPR) 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2015 (as amended), and any other applicable data protection legislation.
You have several rights concerning your personal information, including:
Improper collection or misuse of personal information is a violation of this Privacy Notice. If you suspect any misuse of personal data, please report it to our Data Protection Office using the contact details provided in this Privacy Notice.
If you wish to exercise any of your rights in relation to your personal information, please send your request to our Data Protection Office in writing via any of the following means:
If you are dissatisfied with how we handle your personal information or our privacy practices as described in this Privacy Notice, you have the right to contact the Information Commissioner’s Office (ICO). Further information, including contact details, is available at ico.org.uk.
The following disclaimer is appended to every non-marketing email we send to external email addresses:
DISCLAIMER: This email message is confidential and for use by the addressee only. If you are not the intended recipient, please retain confidentiality, delete the message, and advise the sender immediately of the error in transmission. Please then delete the message from your computer. Internet emails are not necessarily secure. Whilst all reasonable care has been taken to avoid the transmission of viruses, it is the responsibility of the recipient to ensure that the onward transmission, opening or use of this message and any attachments will not adversely affect its systems or data. No responsibility is accepted by the sender in this regard and the recipient should carry out such virus and other checks as it considers appropriate.
Companies with company numbers: DKB Group Holdings Limited (11914017), DKB Managed Services Limited (11968180), DKB Toys and Distribution Limited (13201192) and Sunrise Records and Entertainment Limited (11805729). Registered in England and Wales with registered offices at Mermaid House, Puddle Dock, Blackfriars, London, EC4V 3DB, United Kingdom. Sunrise Records and Entertainment Ireland Limited (738195). Registered in Ireland with registered office at 18 Henry Street, Dublin, DO1 WA24, Ireland. Sunrise Records & Entertainment Belgium BV (BE 0805.283.310). Registered in Belgium, with registered office at Silversquare Antwerp Tower, Frankrijklel 5, 2000, Antwerpen, Belgium.
Sunrise Records and Entertainment Limited, as data controller, uses digital advertising systems located at selected retail stores in the UK, Ireland and Belgium that are equipped with a counting and measurement system produced by the company Quividi SAS.
The software does not record and does not broadcast any image or video; it only collects anonymous numerical descriptors in order to identify the number of bystanders at any given moment and their demographic composition (by way of gender and age estimate).
The images detected by the software are never stored. From a technical standpoint, each image is present only in the volatile memory of the computer for a very short period of time and then immediately overwritten without any recording. All the anonymous data generated and collected by the counting and measurement systems of the audience are treated exclusively with IT systems, encrypted and sent securely to the servers hosting the service.
The aggregate information is treated exclusively by us in compliance with the provisions of the General Data Protection Regulation 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2015 as amended.
Further details on how Quividi process the anonymous data can be found in the Quividi Privacy Notice which is available in the Affiliate Details section below.
We use a referral marketing programme from Mention Me Limited, Kennington Park, 1-3 Brixton Rd, London, SW9 6DE, United Kingdom. Through the Mention Me programme we enable you to recommend hmv.com to your friends. We then reward both you as the referrer and your referred friend, when your referred friend also becomes a customer of hmv.com.
For this purpose, your name and email address as the referrer will be shared with Mention Me in compliance with the GDPR so that Mention Me can operate the service on our behalf.
Once you make a purchase on hmv.com, an overlay will be shown. You can then freely decide whether you want to recommend someone or not. If you decide to do so, you will have the option of sending a personally created link to a friend by email, via Facebook, SMS or WhatsApp. Afterwards, both you and your recommended friend receive a reward for the recommendation, provided that the recommended friend has placed an order on hmv.com.
For this purpose, we will share personal data from you (email address, name and order details) in encrypted, pseudonymised form with Mention Me, so that you can participate in this programme. This makes it possible to determine which customer is the referee of a new customer and who should receive a reward for their referral. For this purpose, the email address, name and IP address of you as the recommender are processed. Also, the email address and IP address of the recommended friend are processed for this purpose, only once they freely enter their details in the ‘been referred by a friend’ link at the checkout. In both cases, data is shared exclusively in pseudonymised form.
The data is processed voluntarily and with your explicit consent only or based on consent of the recommended friend, Art. 6 sec. 1 lit. a GDPR. You can withdraw your consent at any time with effect for the future.
Further details on how Mention Me processes your personal data can be found in the Mention Me privacy policy which is available in the Affiliate Details section below.
We use Exertis (UK) Limited to fulfil orders for selected items ordered on hmv.com. These items can be identified on hmv.com as they will have the wording ‘*item fulfilled by Exertis on behalf of hmv' on the product page.
When you place an order for goods that are fulfilled by Exertis, your details shall be forwarded to Exertis so that they can fulfil the order and to DHL Parcel UK Limited so that they can deliver the goods.
The privacy details for Exertis and DHL are available in the Affiliate Details section below.
Below are the details of our affiliates, along with links to their respective privacy policies. Please note that we cannot be held responsible for the content of external websites.
An Post: we use An Post to deliver items to customers in The Republic of Ireland who have ordered goods in our Dublin store for delivery to and collection from our Dublin store.
An Post registered in Ireland with company number 98788.
Registered office: General Post Office, O’Connell Street Lower, Dublin 1, D01 F5P2, Ireland.
An Post Privacy Documents
Bloomreach: we use Bloomreach to send personalised marketing communications.
Bloomreach B.V. Limited registered in the Netherlands with company number 34239916.
Registered office: Fred Roeskestraat 109, 1076 EE, Amsterdam, The Netherlands.
Bloomreach Privacy Notices
DHL: we use DHL to deliver selected items ordered on hmv.com.
DHL Parcel UK Limited registered in England and Wales with company number 00965783.
Registered office: 120 Buckingham Avenue, Slough, Berkshire, SL1 4LZ, United Kingdom.
DHL Privacy Policy
DPD: we offer DPD as a delivery option for items ordered on hmv.com.
DPDgroup UK Limited registered in England and Wales with company number 732993.
Registered office: Roebuck Lane, Smethwick, B66 1BY, United Kingdom.
DPD Privacy Notice
Eyos: we use Eyos for the delivery of electronic receipts.
Eyos UK Limited registered in England and Wales with company number 07091312.
Registered office: 23B Lenten Street, Alton, Hampshire, GU34 1HG, United Kingdom.
Eyos UK Privacy Policy
Exertis: we use Exertis to supply selected items ordered on hmv.com.
Exertis (UK) Limited registered in England and Wales with company number 01511931.
Registered office: Technology House, Magnesium Way, Hapton, Burnley, BB12 7BF, United Kingdom.
Exertis Privacy Notice
Google: we use Google Forms to obtain information when dealing with customer service enquiries.
Google UK Limited registered in England and Wales with company number 03977902.
Registered office: Belgrave House, 76 Buckingham Palace Road, London, SW1W 9TQ, United Kingdom.
Google UK Privacy Policy
InPost: we use InPost as a delivery option for items ordered on hmv.com.
InPost UK Limited registered in England and Wales with company number 08090698.
Registered office: Unit C Boundary Park, Boundary Way, Hemel Hempstead, Hertfordshire, HP2 7GE, United Kingdom.
InPost Privacy Policy
MentionMe: we use referral marketing platform Mention Me on hmv.com.
Mention Me Limited registered in England and Wales with company number 08382730.
Registered office: 20-22 Wenlock Road, London, NW 7GU, United Kingdom.
Mention Me Privacy Policy
Quividi: we use Quividi in selected stores for digital advertising.
Quividi SAS registered in France with ID number FR71490937422.
Registered office: 43 Rue De Douai, 75009, Paris, France.
Quividi Privacy Policy
Royal Mail: we use Royal Mail as a delivery option for items ordered on hmv.com.
Royal Mail Group Limited registered in England and Wales with company number 03087786.
Registered office: 100 Victoria Embankment, London, EC4Y 0HQ, United Kingdom.
Royal Mail Privacy Notice
SMG: we use SMG to collect feedback on customer experiences in our stores and on hmv.com through surveys.
Service Management Group Limited (SMG) registered in England and Wales with company number 06353322.
Registered office: Governor's House, 5 Laurence Poutney Hill, London, EC4R 0BR, United Kingdom.
SMG Survey Privacy Policy
Tixserve: we use Tixserve to deliver digital tickets to events via our app hmvtickets.
Tixserve UK Limited registered in England and Wales with company number 13259103.
Registered office: Greens Court, West Street, Midhurst, West Sussex, GU29 9NQ, United Kingdom.
Tixserve Privacy Policy
Trustpilot: we may contact you to give you the option to leave reviews of our services on the Trustpilot website.
Trustpilot Limited registerd in England and Wales with company number 08595623.
Registered office: 5th Floor, The Minster Building, 21 Mincing Lane, London, United Kingdom, EC3R 7AG.
Trustpilot Privacy Policy
UNiDAYS: we offer student discounts on selected products in our stores and online through UNiDAYS.
Myunidays Limited registered in England and Wales with company number 07552253.
Registered office: 2 Castle Boulevard, Nottingham, Nottinghamshire, NG7 1FB, United Kingdom.
UNiDAYS Privacy Policy
Zendesk: we use Zendesk to manage contact to and from our customer services team.
Zendesk Inc. registered in the USA.
Registered office: 989 Market Street, San Fransisco, CA 94103, USA.
Zendesk Privacy Notice
ZigZag: we use ZigZag to facilitate returns of goods that were ordered on hmv.com.
ZigZag Global Limited registered in England and Wales with company number 09404819.
Registered office: 4th Floor, 7-10 Chandos Street, London, W1G 8DQ, United Kingdom.
ZigZag Privacy Policy
Last updated: 21 January 2025
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